Customs and documents

Understand the documents commonly requested for export, transportation, vehicle-origin review and customs processing in Europe.

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Commonly required documents

The documents needed depend on what you are shipping, its origin, and its destination. Requirements vary and may change.

  • Original title or certificate of ownership
  • Bill of sale or purchase invoice
  • Seller or auction name and location
  • Vehicle year, make, model, and VIN
  • Copy of buyer identification or authorization where required by logistics partners
  • Shipment details and destination contact information
  • Lien release if a loan was outstanding on the vehicle

Commonly required documents may include:

Requirements vary by vehicle or cargo type, carrier, and destination. The applicable list must be confirmed before departure.

Document templates

Bilingual, ready-to-fill templates our customers use most often. Download, fill them out digitally or by hand, then send them to us or bring them with your shipment.

PDF template

Vehicle Sales Contract

Bilingual sales contract template for private vehicle purchases. Often needed for Hungarian registration and customs documentation.

Download PDF
PDF template

Shipping Authorization

Authorizes us to coordinate transportation and handle shipping-related paperwork on your behalf. Does not cover customs clearance, brokerage or duty payment.

Download PDF

These templates are provided for customer convenience and do not constitute legal advice. For complex situations, please consult a qualified professional or contact us directly.

US vehicle origin resources

U.S. vehicle origin and 0% duty eligibility

Qualifying U.S.-origin vehicles may be eligible for 0% EU customs duty, but origin is a customs determination that has to be supported by appropriate documentation. This section covers how to check a vehicle's reported manufacturing location and which documents help support an origin claim.

No single report guarantees a 0% duty decision. The importer must provide sufficient evidence, and the relevant customs authority makes the final determination.

Start here

What the 0% duty rule means for U.S.-origin cars

Read our practical guide to the current rule, the evidence worth collecting, and the questions to resolve before the vehicle leaves the United States.

Read the 0% duty guide
Free tool

Check your vehicle's reported assembly location

Enter a vehicle VIN to see the assembly location reported by its manufacturer in the U.S. government NHTSA database.

Vehicles that meet applicable U.S.-origin requirements may potentially qualify for 0% EU customs duty. This check shows the manufacturer-reported plant location only, a starting point for that question, not an answer to it. The final determination is made by the destination customs authority, and we coordinate the supporting paperwork with the customs broker.

Usually on the dashboard by the windscreen, on the driver-side door jamb, or on the title and registration paperwork. The VIN you type is not stored unless you ask us to email you the report.

Manufacturing location alone does not determine final customs eligibility. Final origin and duty treatment are subject to applicable EU customs rules and supporting documentation.

Also ask the seller or manufacturer for

Availability varies by vehicle. Collect what exists while the vehicle is still in the United States.

  • Original window sticker or Monroney label
  • Manufacturer build sheet or production record
  • Manufacturer statement confirming the assembly location, if available
  • Title, bill of sale, and available title history
  • Clear photos of the VIN plate and manufacturer certification label

We coordinate the transport evidence

To claim the adjusted duty, the importer must also have evidence that the vehicle travelled directly from the United States to the EU or met the customs-supervision and non-alteration conditions during transit through another country.

Relevant records may include the bill of lading, booking and pickup records, transport contracts, packing information, or customs transit documents. We coordinate the applicable shipping records with the customs broker.

Send the VIN and documents for review

Looking for vehicle import duty & VAT rates?

See our current Netherlands customs-duty and import-VAT guide for passenger vehicles and motorcycles.

View Import Duty & VAT →

General information only

This page is general educational information. Import rules, duties, taxes, and document requirements vary by shipment and may change. Before you purchase or ship, ask us to coordinate the current requirements with the appropriate destination-side customs broker. The relevant customs authority makes the final decision.

Cargo staged and documented for loading

Have a vehicle or shipment in mind?

Send us the listing, invoice, or shipment details before you buy or ship. We will review what information is needed for the next step.

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